Job Description:

Are you a highly organized, proactive, and discreet professional looking for a challenging and rewarding role?

We are looking for an exceptional Assistant to provide comprehensive administrative and logistics assistance to various Engineering teams in Airbus Commercial &64;Getafe.

This is a unique opportunity for an individual who thrives in a fast-paced environment and can anticipate needs before they arise. 

The ideal candidate will be a solution oriented person, meticulously organized, and possessing a strong sense of pro-activeness, priority management and coordination with multiple stakeholders, mostly internal but also external to the company.

Key Responsibilities:

• Support to various engineering Centers of Competence (CoC) represented in Airbus Commercial Spain (around 300 employees and 9 Senior/Exec Managers) in the following areas:

  • Delegated Functions from National CoC representatives:

    • Representative interface to Facility Management 

    • Heath & Safety contact point for risk prevention and occupational safety aspects.

    • Logistics support to 9 Senior and Exec Engineering managers 

    • Organization Exec Visits and GLSs

      • 1 or 2 Top Executive level visits per year,  around 10 Exec levels visits.

      • Manage complex agenda & confidential matters and documents with Top Management Personal Assistants

  • Additional activities:

    • Coordination of ISR (Subcontracting Representative) activities for Engineering teams within the scope of the position.

      • Monitoring of the needs to support the IOS  in the definition of the scope and activities.

    • Support of managers and team leaders on their team events organization ( ~ 8 per year) including the Executive Experts event (3 days, 100 worldwide people)

    • Organization of events/team boosters/workshops/Roadshows.

    • Newcomers welcoming and IT relay.

    • Support to CoC reps for Travel and expenses (Manage and organize travels and trips for the management team)

    • Support team communications: Create, administer and distribute Memorandums and manage relevant information from other Siglums to the teams (personalia, MoMs, Welcome Letters...).

    • GESUB IOS (tool for subcontractors) administration-register/deregister - allocation 

    • Purchasing orders in Clickn´buy tool: subcontracting, events, workshops, catering, office material, activities, IT equipment... Orders and invoices validation (review overdue and unpaid invoices and, in collaboration with the FEX Department, analyze and solve the problem that generates the blockage).

    • Active coordination with other L.T assistants

    • Discretion and Confidentiality: Maintain the highest level of discretion and confidentiality.
       

Qualifications :

• Exceptional organizational and time management skills with a strong ability to multitask and prioritize effectively under pressure
   

• Advanced proficiency in Google Suite
   

• Excellent written and verbal communication skills in Spain and in English
   

• Demonstrated ability to anticipate needs, problem-solve proactively, and work independently with minimal supervision
   

• High degree of professionalism, integrity, and discretion
   

• Flexible and adaptable

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?: 

At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year (Apróx. 35 days per year in total).

• Attractive salary.

• Hybrid model of working (40 per quarter) when possible, promoting the work-life balance.

• Collective transport service subject to working calendar/home location.

• Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.

• On-site facilities (among others): free canteen, kindergarten, medical office.

• Possibility to collaborate in different social and corporate social responsibility initiatives.

• Excellent upskilling opportunities and great development prospects in a multicultural environment.

• Option to access special rates in products & benefits.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom&64;airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.