Hiring Company

Job Description

Functional responsibility

• Project Management – Assist in project planning, documentation, and progress tracking.

• Facilities Management – Support daily operation activities including vendor coordination, maintenance scheduling, and inspections.

• Documentation & Reporting – Prepare meeting minutes, status reports, and presentation decks for management.

• Coordination Support – Liaise with internal departments, consultants, and contractors to ensure timely updates and task closure.

Role responsibility

• Assist in site visits, inspections, and preparation of progress reports.

• Update and maintain project documentation, drawings, and correspondence.

• Support tender documentation preparation, PR/PO tracking, and vendor record updates.

• Participate in internal meetings and assist in preparing slides, charts, and reports.

• Assist in monitoring preventive maintenance schedules and follow-ups with vendors.

• Update project trackers, cost summaries, and progress schedules.

• Any other task assigned by the Manager or team members in support of ongoing projects.

Functional Duties

Project Management

• Assist in preparing design briefs, project schedules, and progress tracking templates.

• Help organize coordination meetings with consultants and contractors.

• Prepare reports and follow up on technical and commercial submissions.

• Support procurement processes and document filing for project contracts.

Facilities Management

• Assist in vendor coordination, inspection of facilities, and documentation of service reports.

• Support the team in maintaining asset lists, maintenance schedules, and corrective action logs.

• Participate in site walkthroughs and inspections with the FM team.

Documentation & Reporting

• Prepare meeting minutes, progress reports, and PowerPoint presentations.

• Assist in consolidating cost reports and project dashboards.

• Maintain a proper filing system for all project and facility-related documentation.

Role Duties

• Assist the Facilities & Infrastructure team in the planning, coordination, and monitoring of ongoing projects and maintenance activities.

• Support the preparation of project schedules, progress tracking sheets, and cost summaries for management review.

• Participate in site inspections, collect data, and update progress reports for ongoing works.

• Prepare meeting minutes, reports, and documentation related to project and facility operations.

• Coordinate with consultants, contractors, and internal departments for information updates and task follow-ups.

• Support the team in maintaining and updating vendor databases, service records, and preventive maintenance schedules.

• Assist in reviewing contractor submissions and compiling technical documents for record.

• Update project and facility dashboards to ensure timely reporting to management.

• Perform other duties as assigned by the Manager or Senior Executives to support department deliverables.

Traits

• Good written and verbal communication skills in English and Bahasa Malaysia.

• Detail-oriented, organized, and able to multitask.

• Proficient in Autocad, Microsoft Excel, Word, and PowerPoint.

• Basic understanding of project coordination and engineering terms.

• Able to work independently with minimal supervision.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be the best. We committed to creating a diverse work environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.